Latest update: 25th of May 2018
This Policy regulates the processing of your personal data by Devan International Group NVwith registered offices in Klein Frankrijkstraat 8, 9600 Ronse, Belgium and with the following Company number : 0536.765.534 .
And subsidiary companies:
Devan Chemicals NV
Klein Frankrijkstraat 8
Devan Micropolis S.A.
Parque da Ciência e Tecnologia
Rua Eng. Frederico Ulrich 2650
4470 605 Moreira Da Maia
Devan PPT- Chemicals Ltd.
Merlin Court, Ripley Road
Devan North America LLC
Unit C-13, 1200 Woodruff
SC 29607 USA
(Hereinafter: “DEVAN GROUP”)
Limitation of liability
The information on the website is of a general nature. The information is not adapted to personal or specific circumstances, and can therefore not be considered as personal, professional or legal advice to the user.
The content of the site (including links) can be adapted, modified or supplemented at any time without notice or notification. DEVAN GROUP gives no guarantees for the proper functioning of the website and can in no way be held liable for a malfunction or temporary (un)availability of the website or for any form of damage, direct or indirect, that would result from the access to or use of the website.
DEVAN GROUP can under no circumstances be held liable in any way whatsoever, direct or indirect, special or otherwise, for damage resulting from the use of this site or of another, in particular as a result of links or hyperlinks, including, without limitation of all losses, work interruptions, damage to programs or other data on the computer system, equipment, software or other of the user.
The website may contain hyperlinks to websites or pages of third parties, or indirectly refer to them. Placing links to these websites or pages in no way implies an implicit approval of their content.
DEVAN GROUP explicitly declares that it has no control over the content or other characteristics of these websites and can in no case be held liable for the contents or the characteristics thereof or for any form of damage resulting from their use.
Applicable law and competent courts.
Belgian law applies to this site. In case of a dispute, only the courts of the district OUDENAARDE are competent.
Article 1 – General
DEVAN GROUP complies with the “Law of 8 December 1992 on the protection of privacy with regard to the processing of personal data”, as amended by the Law of 11 December 1998 as well as the anti-spam provisions of Book XII of the Belgian Code of Economic Law concerning the ” law of the electronic economy “.
DEVAN GROUP is also compliant with the European Regulation 2016/679 of 27 April 2016 on the protection of personal data. (hereinafter “GDPR”)
When using this website, the person responsible for the processing of your personal data is DEVAN GROUP. A statement was made to the Commission for the Protection of Privacy regarding the processing of your personal data.
Article 2 – Personal data
“Personal data” means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, and identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
The personal data that DEVAN GROUP collects and processes, primarily concerns the data that customers enter themselves via the download page of our website(s) or when you contact DEVAN GROUP through one of the company email addresses and also the personal data that DEVAN GROUP obtains through your use of our website(s) and/or our products and/or services.
DEVAN GROUP may collect anonymous or aggregated data of a non-personal nature, such as browser type or IP address, the operating system you use or the domain name of the website from which you came to the DEVAN GROUP website, or through which you leave it. This makes it possible for us to permanently optimize the DEVAN GROUP website for the users.
Article 3 – Purposes of the processing
DEVAN processes personal data for various purposes, whereby the only data processed is that which is necessary to achieve the intended purpose. You are not obliged to provide us with your Personal Data, but you must understand that the provision of certain services becomes impossible if you refuse the processing.
We use personal data:
– When we have received permission;
– When DEVAN GROUP has a justified interest in this, such as, for example, as the case may be, direct marketing, fraud prevention, internal administration management or monitoring of appropriate network and information security, in which case we always strive for a balance between that interest and respecting the privacy of the person concerned.
3.1. General purposes
Insofar as required, and with permission, DEVAN GROUP collects personal data for the following concrete objectives:
3.1.1 To process an application for our products and services
If you visit our website to collect and/or request information about our products and services for example, then DEVAN GROUP needs your name, company name, email address details… All information that DEVAN GROUP receives about you during this pre-contractual phase will only be used by DEVAN GROUP to provide you with the requested information, in the way that you want. In addition, if you ultimately decide to become a customer at DEVAN GROUP, DEVAN GROUP will ask you for a number of personal details, such as name, address, telephone number, e-mail address and customer number.
3.1.2 To provide the best service and to inform about usage options
DEVAN GROUP uses personal data for setting up, maintaining and supporting products and services, and for administrative purposes. Also for the maintenance and improvement of this Website and the inclusion of Personal Data in anonymous statistics, from which the identity of specific persons or companies cannot be determined, based on the legitimate interests of DEVAN GROUP to continuously improve its Website and services.
3.1.3 To provide information about (new) products and services from DEVAN
3.1.4 To track performance
DEVAN GROUP may use personal data and consumer profiles to evaluate its products and services. This includes, among other things: requesting feedback on services (for example, via market research), data obtained during answers to customer questions, fraud detection and quality assurance.
3.1.5 To comply with legal obligations
In many cases, DEVAN GROUP is legally obliged to keep certain personal data and/or communicate them to government agencies, for example, in the context of general tax and accounting obligations. In the context of a police or judicial investigation, DEVAN GROUP can be obliged to communicate certain data to the requisite authorities in a confidential manner.
3.2. Transfer to third parties:
DEVAN does not sell personal data to third parties nor is data passed on to third parties unless:
3.2.1 To our legal successors and other companies within the DEVAN GROUP
3.2.2 This is necessary for our service provision
For some aspects of our products and services, we cooperate with third parties or engage subcontractors. These third parties are always selected very carefully and there is always an agreement between DEVAN GROUP and these third parties in accordance with the applicable legislation. For more information about our sub-contractors, you can always contact us via the contact details at the end of this policy in article 8.
If you purchase from DEVAN GROUP a product or service from a manufacturer or supplier based outside the European Union, it is possible that additional measures are necessary to ensure the security of personal data, such as a certification under the EU-US Privacy Shield and/or a processor agreement with model clauses drawn up by the European Commission.
When a person refuses to have his details passed on, it is possible that some services can no longer be offered by DEVAN GROUP.
3.2.3 There is a legal obligation
3.2.4 There is a legitimate interest for DEVAN or the third party concerned
This only happens providing the interests or fundamental rights and freedoms of the person concerned do not override that interest.
3.2.5 DEVAN GROUP has received permission from the person concerned.
If DEVAN GROUP should provide personal data to third parties by other means, this will be done with an explicit communication, in which an explanation about the third party is given, together with the purposes of the transfer and processing. Where required by law, DEVAN GROUP obtains express and unambiguous consent from the data subject. The data subject also always has an option to object (see article 4).
In regard to the international transfer of personal data, DEVAN GROUP protects all personal data in accordance with the level of protection required by European regulations.
In some cases, DEVAN GROUP uses anonymous, aggregated data for commercial purposes or for external reporting. This data can never be traced back to a specific individual.
3.2.6 In the event of full or partial reorganization or transfer of activities of DEVAN GROUP.
In the event of full or partial reorganization or transfer of activities of DEVAN GROUP, where it reorganizes, transfers, ceases its activities or if DEVAN GROUP goes bankrupt, this may mean that your data will be transferred to new entities or third parties through which the business activities of DEVAN GROUP are wholly or partially carried out, transferred.
DEVAN GROUP will reasonably attempt to inform you in advance of the fact that DEVAN GROUP will disclose your information to the said third parties, but you also acknowledge that this is not always technically or commercially feasible under all circumstances.
DEVAN GROUP will not sell your Personal Data, nor rent, distribute or otherwise make commercially available to third parties, except as described above or with your prior consent.
3.3. Legal requirements:
In rare cases, DEVAN GROUP may have to disclose your Personal Data pursuant to a court order or to comply with other mandatory laws or regulations. DEVAN GROUP will reasonably attempt to inform you in advance in this respect, unless this is subject to legal restrictions.
Article 4 – Duration of processing and retention periods of documents
The personal data is stored and processed by us for a period that is necessary depending of the
Purpose of the processing you find in article 3 and in function of any contractual relationship between DEVAN GROUP and You.
The retention period can therefore differ for each purpose, for example to meet legal obligations (e.g. to meet our accounting and fiscal obligations, DEVAN GROUP is obliged to keep records for up to 7 years) or for the legal necessity to provide certain data as evidence in case of disputes for up to 10 years after termination of your contract. These archived data are, of course, only accessible to a limited extent (e.g. If you do not place an order for 5 years, we will delete your customer profile).
Article 5 – Your rights
You can exercise a number of rights regarding the processing of your personal data with respect to DEVAN GROUP, insofar as you have those rights under the applicable legislation.
If you consider it necessary, you can also contact, or file a complaint with, the Data Protection Authority
(Belgian Privacy Commission): Commission for the Protection of Privacy, Rue des Presses 35, 1000 Brussels, Tel +32 (0) 2 274 48 00, Fax +32 (0) 2 274 48 35, e-mail: firstname.lastname@example.org.
This right is without prejudice of eventual proceedings if you suffer damage as a result of the processing of your personal data, you can submit a claim for compensation with a civil
5.1. Right of access and information and transparency:
You have the right to receive free access to your personal data at any time, as well as to be informed of the use we make of your personal data and you have the right to obtain a copy of these personal data. You can also ask us:
– Whether we process personal data about you;
– What your rights are.
5.2. Right of improvement, deletion and limitation of the processing:
You are free to decide not to communicate your personal data to DEVAN GROUP.
You are entitled to have incomplete, incorrect, inappropriate or outdated personal data corrected or supplemented. In order to keep your data up to date, we request that you notify us of any changes, such as if you move house.
You also have the right, without undue delay, to have your personal data deleted if and insofar as:
– The personal data are no longer required for the purposes;
– The personal data must be erased for compliance with a legal obligation that applies to DEVAN GROUP.
DEVAN GROUP will send you a confirmation message after complying with a request for erasure. In the case of partial erasure, DEVAN GROUP will also explain why the request could not be fully met.
Depending on the nature of the request, it is possible that some services can no longer be offered by DEVAN GROUP. DEVAN GROUP is also not always able to erase all requested data, for example, to comply with legal obligations (e.g. in order to meet accounting and fiscal obligations, DEVAN GROUP is required to retain invoicing for a minimum of 7 years).
5.3. Right to object :
You also have a right of opposition to the processing of your personal data based on the legitimate interest of DEVAN GROUP on grounds relating to your particular situation. If you object, DEVAN GROUP will no longer process such personal data unless DEVAN GROUP demonstrates compelling legitimate grounds for the processing that override your interests, rights and freedoms, or for the establishment, exercise of defense of legal claims.
In addition, you always have the right to oppose the use of your personal data for direct marketing
purposes; in such a case you do not have to provide us with reasons for this demand.
5.4. Right of data portability:
You have the right to obtain your Personal Data processed by us in a structured, standard and machine-
readable form and/or ask ss to transfer it to other Data controllers.
5.5. Right of withdrawal of consent:
Insofar as the processing is based on your prior consent, you have the right to withdraw that
5.6. Exercising your rights:
You can exercise your rights by contacting us for this purpose which you can find in article 8 and always provide us with a copy of your identity card so that we are able to verify that the demand is coming from you.
Article 6 – Security and confidentiality
We have developed security measures that are adapted on a technical and organizational level in order to avoid the destruction, loss, falsification, modification, unauthorized access or notification by mistake to third parties of personal data collected as well as any other unauthorized processing of the data.
Under no circumstances can DEVAN GROUP be held liable for any direct or indirect damage resulting from incorrect or unlawful use by a third party of the personal data.
When visiting our website, you must comply with the safety regulations at all times, for example by preventing any unauthorized access to your login and code. You are therefore solely responsible for the use made of the Website of your computer, IP address and your identification data, as well as for the confidentiality thereof.
If a data breach should occur with adverse consequences for personal data, the customer is personally notified under the conditions provided for by law.
The number of DEVAN GROUP employees who have access to personal information is limited and they are carefully selected. These employees are granted access to personal information insofar as they need this information to perform their duties properly.
Article 7 – Access by third parties
In order to process your personal data, we may grant access to your personal data to our
employees and appointees (including processors or sub-processors).
We guarantee a similar level of protection by making contractual obligations enforceable against
these employees and appointees such as required by the GDPR.
Article 8 – Contact details
Devan International Group NV
Attn: Data Protection Team
Klein Frankrijkstraat 8, 9600 Ronse, Belgium
Tel.: +32 55 23 01 10
Fax.: +32 55 23 01 19